Returning to the office safely


Our priority is to take all necessary precautions for the safety of our people and our communities.

We are taking a local market-led approach to office reopenings, reflecting local circumstances, regulations and legislation, and prioritising the safety and wellbeing of our people.

Our general office safety measures are outlined below. It is important that if you are working from the office that you follow the guidance carefully and check with your manager or People team to see if there are local differences where you work.

What we are doing to keep offices safe

Safety measures are coordinated with local leadership and facilities managers to ensure a safe working environment.

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Cleaning procedures

Office space will be regularly cleaned throughout the day and after work hours. 

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Face coverings

Face coverings should be worn when people are not at their desks.

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Space configuration

Where required, offices will be reconfigured to ensure social distancing can be maintained in public areas and between desks.

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Employee density

As each office reopens, capacity will initially be limited but will increase as local COVID-19 restrictions are lifted.

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Temperature checking and testing

Depending on location, you may have your temperature checked on entry to the office, or you may be required to provide evidence of a negative lateral flow test, or proof of vaccination. Check with your People team what the local requirements are where you work.

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Personal hygiene

Hand sanitiser will be provided throughout offices for easy and frequent access. 

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Visitor protocols

All guests will be required to follow health and safety protocols while visiting our buildings.

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Clean desk policy

Desks must be cleared of all equipment and belongings prior to leaving for the day to ensure cleaning procedures can take place. 

What we ask of you

Your manager and leadership teams will keep you updated on the status of your office, and what specific procedures are in place. When in the office, we ask that you act responsibly to protect yourself and others.

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BEFORE LEAVING HOME

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If you feel unwell or have a temperature, you must stay at home and inform your manager.  

WHILE AT THE OFFICE

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The number of entrances to your building may be reduced – look for signs upon arrival.

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Follow protocols and guidance about using lifts.  

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Wear a face covering while not at your desk, e.g. walking around the office, or when in communal areas.

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Wash your hands frequently and use hand sanitiser provided around the office.

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Practise social distancing where required to do so.

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Clear desks of all equipment and belongings prior to leaving for the day to ensure cleaning can take place.

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Take your laptop and charger home with you every night in case the office needs to close.

FAQs

Please speak to your People/HR team on any issues not covered here.

Is my office open?

Governments are changing restrictions based on the local COVID-19 situation and therefore the timings of office re-openings will vary and may open and close several times. Your local leadership will communicate any changes in your office status with you in advance.

Is there flexibility to work partly from the office and partly from home?

Given the variety of agencies, roles, locations and cultures within our company, flexible hybrid working including the balance between office and remote working, is being led by our agency networks and you should discuss this with your manager.

If I don’t feel comfortable travelling to a client office, what should I do?

Please speak with your manager and/or client lead about any concerns you may have.

What happens if there is a confirmed case of COVID-19 in the office?

If through contact tracing we are aware you have come into contact with someone who has COVID-19 or symptoms of COVID-19, we will notify you.

What should I do if I’m in the office and start to feel sick?

Go home and inform your manager and local People team and follow local Government, State or Health Authority guidance.

Will anyone be monitoring the office to ensure people are following the guidelines?

We have a responsibility both individually and collectively to ensure guidelines are followed. Your leadership teams and facilities managers have put in place measures for a safe working environment – if you see behaviour that is not compliant, please speak with your local People team or manager where appropriate.

Will I need to be vaccinated before going back to the office?

WPP strongly encourages vaccination of employees while respecting personal choice. At this time, we do not require WPP agency employees to confirm vaccine status or be vaccinated to work from our offices. The exception to this is where legislation, or clients, require vaccination of employees in office workplaces and it is legal to do so.

Wellbeing

Wellness resources

As always, if you experience or hear about behaviour which is at odds with the principles stated in our Codes, you can contact the Right to Speak hotline, which is free and confidential, at any time.

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